Job Description
Salary: $23.54 - $37.58 Hourly
Location : Fort Lauderdale, FL
Job Type: Full-Time
Job Number: 1413970
Department: FASD RTT Doc Control & Minutes
Opening Date: 11/06/2025
Closing Date: 11/7/2025 5:00 PM Eastern
Veterans' Preference Notice: Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.
International Degree Verification: International degrees must be evaluated by an approved member of the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE) Candidates are responsible for all evaluation expenses. Completed evaluations do not guarantee employment and are subject to approval by Broward County Human Resources.
REQUIREMENTS AND PREFERENCES 2025 Benefits of Broward County Employment Eleven (11) paid holidays each year
Vacation (Paid Time Off) = 2 weeks per year
Tuition Reimbursement (Up to 2K annually)
Up to 40 hours of Job Basis Leave for eligible positions
Paid Parental Leave
Health Benefits High Deductible Health Plan - bi-weekly premiums: Employee $10.90 / Family $80.79
Includes a County Funded Health Savings Account of up to $2400 Annually
Consumer Driven Health Plan - bi-weekly premiums: Employee $82.58 / Family $286.79
Florida Retirement System (FRS) - Pension or Investment Plan 457 Deferred Compensation county matches up to $2,600 a year.
The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Specialist in the Agenda Preparation Section of the Records, Taxes & Treasury Division. General Description The Administrative Specialist (Document Control Section - Agenda Preparation) performs administrative work, under general supervision, involving a variety of administrative and clerical duties related to the preparation of commission meeting records (including agendas, agreements, resolutions and ordinances) into the public records. Duties are carried out within a framework of established statutes, ordinances, regulations and divisional policies and procedures. Performs complex and varied administrative and clerical duties for an agency. Responsible for coordination, distribution and the safeguarding of confidential and sensitive material.
Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements Requires two (2) years of clerical experience or closely related experience involving proofreading and formatting with accuracy, consistency, and compliance with established policies and procedures.
Special Certifications and Licenses None.
Preferences College Degree from an accredited college or university in Business, Public Administration, Communications or related field.
Excellent written and verbal communication skills.
Experience using an Agenda Management software.
Proficiency in using Adobe Acrobat Professional.
SCOPE OF WORK The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Provides customer service, in person, by phone or e-mail in connection with daily section activities.
Attends, records, and performs reading clerk duties at Board of County Commissioners (BCC) meetings.
Monitors agenda submissions through the County's Agenda Preparation software application (Legistar).
Receives, proofreads, and compiles agenda items from various county agencies for placement onto BCC meetings.
Assists in administration of the Legistar application.
Monitors online speaker list during Board of County Commissioners (BCC) meetings.
Serves as a facilitator to train new and current users on the Legistar application.
Reviews and approves Sunshine Meeting notices.
Submits Sunshine Meeting notices on behalf of outside advisory boards and agencies.
Prepares and maintains spreadsheets to facilitate creation of various reports.
Assists in preparation and delivery of the weekly Commission Agenda.
Performs related duties as assigned.
WORK ENVIRONMENT Physical Demands Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment) Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
SPECIAL INFORMATION Competencies Anticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the organization. May help others learn the terminology.
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
Makes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures.
Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Handles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally.
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Seeks out others' perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking.
- Demonstrates Self-Awareness-Awareness
Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Actively seeks feedback from a variety of sources; asks clarifying questions to understand and improve own impact on others or on team performance. Reflects on and learns from own mistakes.
County Core Values All Broward County employees strive to demonstrate the County's four core behavioral competencies.
- Collaborates : Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus : Building strong customer relationships and delivering customer-centric solutions.
- Instills trust : Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences : Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management Responsibilities Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.
01
How many years of experience have you obtained in proofreading and formatting with accuracy, consistency, and compliance with established policies and procedures?
- Less than 2 years
- 2 - 3 years
- 4 -5 years
- 6 or more years
02
What is your highest level of education obtained from an accredited college or university with major course work in Business, Public Administration, Communications, or another closely related field?
- No Degree
- Associate's Degree
- Bachelor's Degree
- Master's Degree or Higher
03
This position may involve lifting or carrying file boxes weighing up to 25 pounds on a regular basis. Are you able to perform this function?
04
Do you have experience with any of the following software applications? (Please select and describe all that apply.)Adobe Acrobat ProfessionalKronos or other Time Management SoftwareLegistar or other Agenda Management SoftwareMicrosoft Office SuitePeopleSoft
05
Do you have experience with serving the public or being in a customer service environment?
06
Have you ever performed a job where a working knowledge of local, State or Federal law was necessary to provide accurate information to customers?
07
Please describe your experience in working with Public Records and Confidential Information. If none, please type "no experience."
08
Do you have experience/knowledge of commission agenda management?
09
Please describe your experience and comfort level with reading aloud in a public setting.
10
On a scale of 1 to 10, with 1 being weak and 10 being strong, how would you rate your oral and written communication skills?
11
Describe a complicated problem you recently had to deal with in your job and describe how you handled it.
Required Question
Job Tags
Hourly pay, Full time, Part time, Work at office, Local area, Flexible hours,